CDR Eco-Movement, Inc. (hereinafter referred to as “the Company”) is engaged in the business of providing optimal services in terms of cost and compliance for customers through total consulting regarding data erasure and reuse of information equipment, etc., and supporting the recycling of such equipment. The Company believes that it is its responsibility to take safety measures and appropriately protect all personal information obtained in the course of these businesses for customers and all other parties involved with the Company. These businesses are built on the trust of all parties involved (customers, suppliers, shareholders, and employees). In order to handle all personal information entrusted to us in the course of our business activities in the strictest possible manner, we have established this Personal Information Protection Policy as a code of conduct to be observed by our officers and employees.

Establishment and continuous improvement of management systems

We will establish and appropriately operate a management system that complies with the “Personal Information Protection Management System – Requirements” (JISQ15001:2017). The established management system will be continuously improved through internal audits, reviews by representatives, and other opportunities.

Compliance with Laws and Regulations

In handling personal information, we will comply with laws, regulations, guidelines, and other rules and guidelines established by the government regarding personal information.

Handling of Personal Information

With respect to personal information handled in the course of our business, employee employment, personnel management, etc., we will acquire, use, and provide personal information appropriately within the scope of the purposes of use specified in advance, and will not handle personal information beyond the scope necessary to achieve the purposes of use (use for purposes other than those specified). Appropriate measures will also be taken for this purpose.

Implementation of safety measures

To ensure the accuracy and security of personal information and to prevent unauthorized access, leakage, loss, destruction, and falsification, we will implement safety measures such as access control to personal information, restrictions on means of removal, and information security measures. These security measures will be reviewed and improved as necessary. In the unlikely event of an accident, we will take immediate action to prevent recurrence.

Complaints, consultation and inquiries

For complaints, consultations, or inquiries regarding this policy or personal information handled by the Company, please contact the contact person below. We will respond promptly.

CDR Eco-Movement, Inc.
CEO Akira Kondo

Established September 1, 2017
Revised April 1, 2022

Handling of Personal Information

1、Name of organization, address, and name of representative

• CDR Eco-Movement, Inc.
• Toranomon Toyo Building 7F, 1-4-2 Toranomon, Minato-ku, Tokyo 105-0001, Japan
• CEO Akira Kondo

2、Name or title, affiliation and contact information of the personal information protection manager

Personal Information Protection Manager Ryoru Yamada (Administration Department)
e-mail: info@cdrem.co.jp

3、Purpose of use of personal information

We will specify the purpose of use of personal information and use it only within the scope necessary to achieve the purpose of use, except as otherwise provided by law.

Personal information of applicants for employment

• Recruitment selection and entry procedures
• If the applicant is hired and joins the company, the information will be used for internal personnel management and the duties for which the applicant is responsible.

Personal information of employees

• Used for human resources, labor management, payroll, benefits, and other duties as assigned.

Personal information of customers and subcontractors

• Shipping and support of products
• Use for business communication and other business purposes

Personal information within contracted services

• To perform data erasure operations

Personal information that may be included in the video captured by security cameras

• For safety management in the workplace, etc.

4、Complaints, consultation, and inquiries

For complaints, consultations, or inquiries regarding personal information handled by the Company, please contact the contact person below.We will respond promptly.

【Complaints, Consultations, and Inquiries Contact】
CDR Eco-Movement, Inc.
Personal Information Inquiry Desk
e-mail：info@cdrem.co.jp

Name of authorized personal information protection organization and contact for complaint resolution
Japan Information Processing Development Corporation
Secretariat of Authorized Personal Information Protection Organizations
Roppongi First Building, 1-9-9 Roppongi, Minato-ku, Tokyo 106-0032, Japan
TEL: 03-5860-7565 / 0120-700-779

5、Procedure for requesting disclosure of personal information

When a person from whom we have obtained personal information or his/her representative requests us to notify the purpose of use, disclose, correct, add, delete, stop use, erase, or stop providing to a third party, or disclose records of provision to a third party (“Disclosure, etc.”), we will promptly respond to the request in accordance with the prescribed procedures.

Flow of Procedures for Requesting Disclosure, etc.

1. Apply to the Disclosure Request Desk by e-mail.
2. Mailing of prescribed documents from our company
3. Send the required documents and fee (for notification of purpose of use and disclosure) to the Request for Disclosure Desk
4. We confirm the required documents and fees and send a response to the disclosure request.

Contact for Requests for Disclosure, etc.

For requests for disclosure, etc., please contact the Disclosure Request Desk by e-mail. We will send you a designated request form by mail.

Contact for Requests for Disclosure, etc.
CDR Eco-Movement, Inc. Personal Information Inquiry Desk
e-mail：info@cdrem.co.jp

Documents Required for Requests for Disclosure, etc.

In the case of a request made by the person himself/herself

1. Our prescribed request form
2. Identification documents (one copy of any of a through d)
   a. Driver’s license (both front and back) b. Passport c. Health insurance card d. Pension book

※In the case of a request by a proxy
(In addition to 1 and 2 above, 3 and 4 below are required.)

3. Documents for confirmation of authority of representation (either a or b)
   • Legal representative (person with parental authority or guardian of an adult)
     • a, a copy of the family register, or a certificate of adult guardianship registration or other document that confirms the right of legal representation.
   • In the case of a voluntary representative
     • b, a letter of attorney (signed and sealed by the principal) and a certificate of seal registration (with the principal’s seal stamped on the letter of attorney)
4. Documents to verify the agent (one copy of any of the following)
   • Driver’s license (both front and back) *Note
   • passport
   • health insurance card
   • pension book

Fees required for requests for disclosure, etc. and method of collection

A handling fee will be charged for requests for notification of purpose of use or disclosure.
Please enclose the following amount of postage stamps when you mail us the required documents.

1,000 yen per request for notification and disclosure of purpose of use

No fee is required for other requests (correction, addition or deletion of content, suspension of use, elimination, and suspension of provision to third parties).

Response to Requests for Disclosure, etc.

• We will send the information by the method requested by the person in question (or his/her representative in the case of a request by a proxy).
• ※The prescribed “Request Form” has a space for you to indicate your preference for the method of response.

Cases in which a request for disclosure, etc. cannot be complied with

We will not be able to respond to requests for disclosure, etc., if any of the following 1 through 6 apply.
If we are unable to respond to your request, we will notify you to that effect with the reason.
Please note that we will not be able to return the fee.

1. In the event that the identity of the applicant cannot be verified
2. If the authority of representation cannot be verified when an application is submitted by a proxy
3. When there is a deficiency in the prescribed request documents
4. If there is a risk of harm to the life, body, property, or other rights or interests of the applicant or a third party
5. If there is a risk of significant hindrance to the proper execution of our business
6. If it would violate laws and regulations

Purpose of Use of Personal Information Obtained in Requests for Disclosure, etc.

Personal information obtained in connection with a request for disclosure, etc. shall be handled only to the extent necessary for the request for disclosure, etc.

6、Measures taken for the safe management of personal information

In order to handle personal information in the strictest possible manner, we have established a personal information protection policy in accordance with JIS Q 15001, as well as personal information protection rules and regulations, and are operating a personal information protection management system. In addition, we have implemented safety control measures for the actual handling of personal information from four perspectives: organizational, human, physical, and technical.